THE BID DESIGNS PROPOSAL SYSTEM

THE BID DESIGNS PROPOSAL SYSTEM™
THE PROPOSAL SYSTEM YOU HAVE TRIED TO BUILD IS YOURS NOW.
Let's get you winning and growing more.
The Problem: Growing GovCons Struggle with In House Proposal Shops (too much of the wrong things, not enough of the right things) 
Two Non-Negotiable Outcomes
Highest Evaluation Score
Full Compliance
Both are required to win competitive Government Contracts.
Two Distinct Engines Needed
"Get-It-Done" Side: compliance, infrastructure, coordination
"Bid-to-Win" Side: solutioning, strategy, scoring content
The Reality
Most GovCons only build the "Get-It-Done" side, focusing on deadlines and formatting while neglecting scoring strategy.
Doing Proposals Or Winning Proposals is an Executive Decision
Doing Proposals
Lose Contracts
The Doing Maze
Building outlines; modified compliance matrices (sometimes none), holding reviews with conflicting inputs, formatting and editing, chasing down subs, trying to get inputs from subs while:
Trying to find old proposal material
Juggling other jobs
Juggling other proposals
Randomly finding AI tools to write 
High-Scoring Content
Wins Contracts
Solution Development
Developing a winning solution before writing
Integrating customer needs (understanding)
Devising competitive strategies
Approving solutions before writing
Review against approved solutions
Tying great capture work to the actual proposal
Most GovCons intend to develop strong solutions, but get lost in the maze of 'doing' the proposal. Solution work gets whatever time is left over - which is rarely enough to win.
BID DESIGNS handles the maze, so you can focus on solutions that win.
The Proposal Shop: A GovCon Dilemma
The Vision of Large GovCons
The Large GovCons don't just submit proposals—they win consistently because they master two distinct, yet integrated, proposal functions:
The "Get-It-Done" Machine: Efficiently handles compliance, infrastructure, and production, ensuring flawless submissions.
The "Bid-to-Win" Engine: Drives strategic solutioning, competitive differentiation, and high-scoring content that captivates evaluators.
These firms operate both sides in seamless harmony, maximizing resources for victory.
The Reality for Small-Mid GovCons
You're striving for the same success, but often investing in only half the solution. Most growing GovCons get stuck building only the "Get-It-Done" Machine from scratch. This critical operational burden consumes all resources, leaving the vital "Bid-to-Win" Engine neglected.
The result is a proposal operation that is:
Person-Dependent: Over-reliance on heroic individuals, not robust systems.
Process-Fragmented: Inconsistent workflows, leading to chaos and rework.
Strategically Stunted: Critical strategic work is rushed, compromised, or simply not done.
Proposal Managers are stretched thin, critical reviews become rushed formalities, and content struggles to score, leading to frustrating bid results. 
Most think doing in house saves money.  The truth is, when it is not a developed system, that is scalable and repeatable, it costs more and sacrifices wins. 
The Vicious Cycle
Person-Dependent
Proposal shop relies on individual heroes rather than systems
No Framework
Teams operate without consistent processes
Turnover
Key staff leave, taking knowledge with them
Processes Unravel
Systems break down without documentation
Chaos
Becomes the normal operating state
Desperate Scramble
Content becomes reactive, not strategic
And if you think AI will fix this for you, you're missing a bigger truth. AI only amplifies chaos without the right system- no AI tool can be the GovCon proposal system.  AI can greatly enhance a working system. 
What Really Drives Growth
GovCons only grow by winning, not by submitting.
The best thing a small or mid-sized GovCon can do is implement a solution-first in-house proposal shop—one that builds exact, winning responses to the RFP before writing begins.  Many GovCons get this completely backward, they try to outsource writing (winning content) and perform all the "doing" in-house!   You always want to get good at winning proposal content first, foremost, and only. 
You need the full solution set defined first and foremost, which will get you the highest evaluation score possible.
 This should be your internal teams's primary focus.  
Sacrificing solution development for the sake of just "getting it done" is far too common. If you're not putting serious focus and structure around solution development, growth stays flat.
Why the Big Firms Don't Struggle
Complete Infrastructure
(The Get it Done Side)
Top-tier GovCons build comprehensive proposal infrastructure with dedicated teams and resources.
Dedicated Win Teams
(The Win It Side)
They maintain separate teams focused solely on developing winning strategies and content.
Scalable Repeatable Systems
They layer in support systems that keep everything running smoothly, even during staff changes.
Lower Turnover
Their systems keep people in place. It's unusual to see large GovCon proposal team members move from job to job.
With your BID DESIGNS Proposal System, you can now have all of this at a fraction of the cost.
You Can't Build the Engine Alone
All GovCons need a Win Team. But not all can afford to build the engine that supports one.
Many firms are asking 1–2 people to do the work of a full proposal department—and they still expect to grow.
If you've got a strong Proposal Manager, the best thing you can do is put them inside a system where they can thrive and produce winning content—where the infrastructure is already in place, and their time goes toward producing content not scrambling for inputs. 
That's why we built it for you.
Unleash Your Win Team: Transform Your Proposal Shop
You've been trying to build the perfect proposal infrastructure, pouring precious resources into the "Get-It-Done" mechanics. What if you could stop? What if you could instantly compete like the big firms, without the crushing overhead?
It's time for a revolution in your proposal process. BID DESIGNS has perfected the engine, so you can finally focus on what truly drives growth: winning.
Stop Building, Start Winning
Redirect all the energy wasted on infrastructure into creating high-scoring content that secures contracts.
Your Team Becomes a WIN Team
Instantly empower your team to focus on strategy, content, and client engagement, not compliance and formatting.
Big Firm Impact, Lean Overhead
Compete at the highest level without the immense investment in building and staffing a full proposal department.
Transform into a WIN Shop
Elevate your entire proposal operation from a "get-it-done" function to a strategic growth engine.
This isn't just about efficiency; it's about redefining what a proposal shop means for your business. It's about a lightbulb moment where you realize: 
"We can stop trying to build what BID DESIGNS already perfected, and finally focus on the content that actually wins contracts."
Unlock Winning: Your Competitive Edge in Every Proposal.
Stop losing valuable contracts to competitors with seemingly endless resources. We empower you to finally compete like the biggest firms, without the crushing overhead of building and managing complex proposal infrastructure.
With BID DESIGNS, your team transforms into a true Win Team, focused entirely on strategy, client engagement, and crafting high-scoring content. This isn't just about efficiency; it's about elevating your entire proposal operation from a cost center to a powerful growth engine, leading to significantly more won contracts.
Win Big: Transform Your Proposals, Transform Your Business
Win More Contracts
Equip your team to compete at the highest level, consistently securing the contracts you deserve.
Higher Scoring Proposals
Your proposals will score significantly higher because your team can focus entirely on strategy and compelling content.
Outmaneuver Competitors
Stop losing valuable opportunities to better-resourced competitors. Level the playing field and win against anyone.
Transform into a Strategic Win Team
Empower your team to become strategic winners, free from operational scrambles and focused solely on securing wins.
Achieve Your Growth Goals
Finally realize the business growth and market impact you've been working toward, driven by consistent contract wins.
We empower your team to focus solely on strategy and client engagement, transforming your proposal operations from a cost center into a powerful engine for sustained competitive advantage and unprecedented growth results.
BID DESIGNS empowers you to SCALE with a system, not a person – eliminating the constant rebuilding caused by team turnover.
Meet Your BID DESIGNS Proposal System™
A Complete, Integrated System of Process, People, and Precision
The BID DESIGNS Proposal System™ is structured into eight coordinated systems that work in lockstep. Each one is documented, checklist-driven, and quality-controlled.
You don't have to build anything. You just plug into what already works.
Proven by Experience, Perfected by Results
The BID DESIGNS Proposal System™ was engineered by our Chief Architect and company founder, a federal proposal veteran with over 25 years of experience.
What he saw across companies was always the same:
Internal teams struggling to manage the complexity of Government RFPs
Overpaying for consultants with inconsistent methods
Constant reinvention instead of building a system that works
So, he built something different. Not a person. A system.
After nearly two decades of use across hundreds of federal proposals, we have the proof: This system works.
Immediate Return on Investment—From Day One
0
Infrastructure Building
No more building or maintaining internal infrastructure
0
Time Lost
No more time lost to rework, deadline risk, or burnout
↑
Proposals Submitted
More proposals submitted with less cost
↑
Win Percentage
Your pWin goes up as content improves
Your current staff becomes instantly more strategic. They're focused on winning content, not scrambling with formatting or chasing compliance.
The BID DESIGNS Proposal System
Our comprehensive suite of eight interconnected systems works in perfect synergy to deliver unparalleled proposal success. Each component is vital, seamlessly integrating with the others to form a living, breathing ecosystem designed for efficiency, compliance, and winning. Your per credit price per proposal covers all of this per defined scope- no hidden fees, no extras.
1
Compliance Structure System
The intricate foundation and powerful engine driving your proposals forward with precision and control.
2
Compliance Publishing System
Expert formatting and layout tools ensure every proposal meets exact RFP specifications, ready for submission.
3
Compliance Review System
Independent validation and thorough checks verify all requirements, ensuring complete adherence and quality.
Red team reviews steer the finalization of the proposal for compliance.
Number of compliant proposal we see at Red Team? 0
4
Amendment System
Agile processes manage changes without disruption, adapting quickly to evolving requirements and updates.
Amendments are done real time not with last minute impacts. Never have a last minute complete proposal rewrite due to missed amendments.
5
Final Production and Review System
Rigorous quality control and final checks prepare your proposal for seamless, error-free submission.
Final formatting, editing, compliance, and submission checklist.
With a final second chance window (poof).
6
Coordination, Scheduling, and Secure Files System
Seamless communication channels and efficient file exchange keep all stakeholders aligned and informed.
Dedicated proactive POC coordinating all of our deliverables to you. You don't have to chase us down.
7
Expert Connect System
Direct access to seasoned proposal professionals provides invaluable insights and strategic guidance.
The experts you need but don't have on staff.
No hourly charges for expert consults- ever.
8
Win Map Training System
A solution-first approach to content creation that scores, empowering your team to develop winning content.
Stop using storyboards that don't work.
And it's remarkably simple.
Implementing Your Systems & Best Practices to Maximize ROI
Required Model Training
Onboarding ensures your team understands how to activate the system and capture full value
Monthly Pipeline Check-ins
Regular check-ins keep priorities aligned and help anticipate upcoming needs
Use the System Exclusively
The more you use the system, the lower your cost per bid and the higher your win efficiency
See BID DESIGNS as Your Team
Treat us like part of your internal team—because we operate that way
What You Gain
Plugging into the BID DESIGNS Proposal System means getting the full engine – people, process, and precision – already integrated and working for you. Here are the key benefits:
A Full Team for The Cost of One FTE or Less
Access a complete proposal system team without the overhead of additional full-time employees.
Compliance Without Chaos
Ensure all proposals meet stringent compliance requirements seamlessly, avoiding errors and stress.
Always-Ready Support
Ready any time your RFP drops- no waiting, no securing our time, no contract actions slowing down your proposal. 
Real Proposal Maturity
Elevate your proposal process to a new level of sophistication and effectiveness that only the large GovCons have. 
Compliance Assurance + Higher-Scoring Proposals
Deliver compliant proposals that consistently score higher, increasing your win rate.
Your Force Multiplier for More Winning Proposals Submitted
Amplify your capacity to submit more high-quality, winning bids.
Lower Cost Per Bid
Reduce the financial outlay for each proposal, maximizing your ROI.  Our cost per bid with scope provided cannot be achieved with any other firm, or in house. 
Less Turnover, Less Burnout, Less Impact on Operations
Foster a healthier work environment, reducing team strain and operational disruption.
The Moment Your Proposal Strategy Changes Forever.
Imagine a world where your proposal team isn't just a "Get-It-Done Shop," scrambling to meet deadlines, but a powerful "WIN Shop" strategically focused on one thing: securing victories.
With the BID DESIGNS Proposal System™, you don't just upgrade your tools; you fundamentally redefine your capabilities. Stop expending precious energy building infrastructure, and start redirecting that focus where it truly matters: crafting compelling, high-scoring content that wins.
This is how you instantly transform into a true 'WIN Shop'. Your team becomes a formidable Win Team overnight, equipped to finally compete like the big firms, without the crushing overhead.
The BID DESIGNS Proposal System™ is not just built; it’s perfected, fully staffed, and ready to deliver the kind of proposals that secure victories. This is the transformative solution GovCons have always needed—finally available, fully operational, and proven across hundreds of federal bids.
What Our Clients Are Saying
"Their precision in bid preparation, color teams, shred-outs, compliance, and schedules is unmatched."
"We've used them for 10+ years and would give them a 5-star rating every year!"
"BID Designs is a must have solution for any company looking to level-up their approach to government bids and increase your win percentage!"
"The proof is in the results; Wins!"
"I have personally utilized their services at multiple companies over the last decade and had enormous success across the Federal marketspace."
"Bid Designs has NEVER failed to provide our company with a flawless proposal development experience."
19
Years in Business
542
Proposals Supported
in the Last 3 Years
28
States With Clients
100%
Compliance Success Rate
Contact Us Today. Visit us at
bid-designs.com